Instructions for Using the Mapping Tool
This help document will explain how to use the mapping tool.
Log in to the Admin CRM – scroll down towards the bottom of the page and click on Admin Dashboard – a new browsing window will open and you will be prompted to log in.
Click on Venue Mapping
Open up another session of Chrome or Firefox and have this set up on your second screen. You will need this to find out information about each venue to help you build a full and accurate listing.
The system will firstly take you to a screen showing 3rd party venues it has automatically matched with venues already included in our database.
These need to be checked to make sure we only keep the accurate information. Any venues where the details are either:
- The 3rd Party Venue Details differ from those that are held for the TVD Venue
- TVD venue shows as Do Not Use
- Where we have duplicate venue IDS for the same venues
We need to un-tick the box to the right of those venues. This tells the system not to match the 3rd part venue details with ours. In this example a tick tells the system that the details we already hold are correct.
Continue to the bottom of the page checking each row and un-ticking any where we do not want to match them.
Once this is completed for the page – click SAVE
The system will then refresh and take you to the next page.
You will find those venues that you un-ticked remain at the top of the page. These will need to be manually worked through. To do this, click on the venue name (in blue) in the 3rd party venue column.
Then check the search results and click MAP where you have a match, click IGNORE if the venue needs still more investigation, is a Do Not User venue etc. Or if you need to add the venue to our database click ADD.
Once complete, to return to the mapping tool click the button to the right of the venuedirectory.com logo.
Then Click Venue Mapping
Once the automatic matches have been completed we have to move on to manual mapping.
In the venues outstanding section – click on a venue
Once you select a venue – the system will display the 3rd party details and suggested matches it has found within our data. It will search based on postcode, venue name & website URL.
When you find the correct venue to map the 3rd party details to, click map next to that venue.
After you click Map, the system will take you to a further page when you can compare the details provided by the 3rd Party and also the details we hold on our database.
We need to ensure that the details are correct on both and match. If the 3rd party information is correct and ours is not, use the arrow button to copy the information across.
All the information must be completed. Once you have completed the screen, then click SAVE
If you want to go back without saving changes then click on the QUIT button.
If you need to update the source data (3rd party data) clicking on Edit Source will take you to the page to be able to do this.
Once you have completed the changes click SAVE – if you wish to go back without saving then click RETURN TO MAPPINGS
You may find that we do not have the venue listed at all on our database. This may be because the venue details we have show as Do Not Use (the venue has closed) or when you check the venue details on Google it no longer has meeting space etc.
In this instance we need to click IGNORE to remove the venue from the mapping tool. This data will be extracted later for the client to check and update their records.
You may find though that the venue is open for business and needs to be added into our database.
If so, then we need to click ADD NEW. This will add the venue as a free basic listing on our database
It is vital that ALL the information is completed accurately. You will find most of the details searching via Google, looking at information concerning the venue on the web etc.
You must complete all the required fields to create the venue on our database.
Once completed click ADD to go back without adding the venue click QUIT
Once you have created the venue – it will drop into our approvals queue on the Admin pages of venuedirectory.com
You will need to check the venue listing to ensure that it appears accurately on our database as a basic listing.
To view the approvals click back on the Admins tab on your browser
Click on Site Administration Home
Click edit next to the venue you wish to approve.
It will then take you to the venue details. You need to work through the various tabs starting with the General tab. Most of the information will be found using Google.
General Tab - Add in a short description & click PUBLISH THIS VENUE TO THE INTERNET & SAVE CHANGES
Location Tab – assign the venue to a destination ( the nearest, largest town). Click in the map to find the venue and click on it so the red box appears in the correct location. Click GET CO-ORDINATES & SAVE CHANGES
Brands Tab – select the key group/brand or choose Independent venue & click SAVE CHANGES
Rooms Tab – complete the maximum capacity Theatre style & click SAVE CHANGES
The venue will then show on venuedirectory.com as a basic listing.